Exhibitors

We prefer online submission of the Exhibitor Registration Form with credit card payment where possible. You may, however, download this information sheet & registration form, fill out separately, and mail with a check (made payable to AAM 2020 Richmond Conference) to Sumner Jenkins, St. Paul’s Episcopal Church, 605 Clay St., Lynchburg VA 24504.

Each Exhibition booth includes an 8 X 10 exhibit space and 1 table/chair. Additional tables are $30.00 each. The hotel does not own pipe & drape equipment. Complimentary basic Wi-Fi will be available; if you have specific Wi-Fi needs, please email for more information. Similarly, if you need electricity for your exhibit, that is also available through the hotel and may require an extra charge; please email with specific information and needs.

The display spaces will be in the James River Foyer and Salons A & B. All sound generating displays (CDs, DVDs, digital organs, etc.) must employ headphones.

Conference Events and Registration

Exhibitors wishing to attend conference events must either register for the conference or individual days and/or Shirley Plantation and the Closing Banquet.

Hotel Information

Exhibitors are responsible for their own hotel reservations. Please see the conference website for more information.

Shipping Information

If it is necessary for you to ship materials to the hotel, they may be shipped to AAM Richmond 2020, c/o Chris Reynolds, Organist/Choirmaster, St. Paul’s Episcopal Church, 815 Grace St., Richmond, VA, 23219. The conference rooms will be available for set-up from Noon to 7:30 p.m. on Sunday, June 21st, 2020. Breakdown must be complete by Friday, June 26, 2020 at 11:00 a.m.

Advertising Opportunities

Conference book advertising is also available at a 25% discount, excluding covers. All exhibitors will be included automatically in a list of exhibitors. If you will to place a separate ad, please visit www.richmond2020.com for forms and information.

Exhibit Hours (subject to change)

Sunday, June 219:00 pm – midnight
Monday, June 222:30 – 6:00 pm; 10:00 pm – midnight
Tuesday, June 239:00pm – midnight
Wednesday, June 242:30 – 4:00 pm; 9:00 pm – midnight
Thursday, June 259:30 pm – midnight

If you have additional questions, please do not hesitate to contact us. (See contact information in the registration form below.) Thank you for your consideration, and we look forward to meeting you and working with you at the conference.